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As healthcare providers migrate from paper charts to electronic medical records (EMR), a legacy of inactive paper charts stays behind. Most of these charts remain inactive until ultimately destroyed at the end of their retention schedule. While the information contained in each chart is still vital, managing the paper is cumbersome and expensive.


Clary offers a solution; we remove paper records from any healthcare provider in the United States and store them in Clary’s secure warehouse. In most cases, medical records are stored free of charge — a fee applies only when a chart is requested.


Clary’s health information management staff administers all aspects of the medical records:


  • Securely store, retrieve and deliver the charts.

  • Convert the paper charts to an electronic format (PDF, TIF etc.).

  • Manage the entire release of information (ROI) process.


For those who are closing a medical practice or retiring, Clary provides a custodial service whereby paper charts and/or electronic patient records are stored and managed by Clary for as long as specified.



We Store Medical Records and Scan Medical Records for FREE

Lease rates in medical buildings are expensive, yet much of the space used in a medical office is devoted to storing paper medical records. Space needed to store the records, particularly archived/inactive charts, often expands into exam rooms, off-site mini-storage and/or other valuable workspace. With the migration to EMR, the paper chart is becoming an expensive and cumbersome legacy of out-dated management practices.

Clary scans medical records into a digital format that can, in most cases, be attached to a patient's EMR. By utilizing a scan-on-demand method, rather than back-scanning all archived paper charts, Clary will greatly reduce the cost of converting to an EMR.

As an extension of your HIM staff, Clary manages all aspects of the release of information process. Relevant information is retrieved from the existing paper and/or electronic file. The retrieved information is consolidated and converted into one digital file (PDF or TIF). The file is scanned by character recognition software, which enables the reader to search by keywords.

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